If you remove the highlight from any of the highlighted instances, Word will remove them all.If you highlight another word or phrase-regardless of the highlight color you use-Word will remove the results of the Highlight All task.However, all this quick highlighting has its limits: The highlighting will stay in place until you remove it. Figure A shows the highlights.Īfter highlighting, you can quickly peruse your document and make updates as necessary. From the Reading Highlight, choose Highlight All.
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I’ll show you how to use Find and the Navigation pane in the next section. Click Replace in the Editing group (or click Ctrl+H) and then click the Find tab.For our purposes, choose green from the Text Highlight Color dropdown in the Font group (on the Home tab). This step might not matter, but it’s important to note that Word will apply the current highlight, which might happen to be no highlight at all. Let’s run through a simple example by adding a green highlight to every instance of the word video in the demonstration document: When highlighting recurring text, you might turn to Replace first, but you’ll find highlighting on the Find tab, not Replace. How to highlight in Word using Find & Replace
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You can work with your own document or download the simple demonstration. I’m using (desktop) Office 365, but you can use earlier versions. TechRepublic and the author were not compensated for this independent review. Both are easy but come with a few limitations.ĭisclosure: TechRepublic may earn a commission from some of the products featured on this page. Both are good tools to know when you want to review surrounding text rather than make a blanket change. In this article, I’ll show you two ways to highlight recurring text: using Word’s Find & Replace and Find options. If the text occurs a lot, manually highlighting all instances would be tedious, and fortunately is unnecessary.
Highlighting is a common task in Microsoft Word because it allows the reader to quickly find specific words or phrases. Windows 11: Tips on installation, security and more (free PDF) Windows 11 cheat sheet: Everything you need to know Plan for a Windows 10/11 reinstall by following these steps Image: Screenshot Windows: Must-read coverageġ0 secret Microsoft-specific keyboard shortcuts in Windows 11 For more info, visit our Terms of Use page. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. Highlighting text in Microsoft Word is easy if you know these two shortcuts. How to quickly highlight recurring text in Word
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